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Outline

Outline is a modern team knowledge base and wiki designed for internal documentation, product specs, meeting notes, and more.

Introduction

Outline is a team knowledge base and wiki that helps organize internal documentation, product specifications, support answers, meeting notes, and onboarding materials. Key features include:

  • Intuitive Editing: A fast editor with Markdown support, slash commands, and interactive embeds.
  • Real-time Collaboration: Multiplayer collaboration with comments and threads for organized conversations.
  • Powerful Search: Instant workspace search with AI-powered question answering.
  • Slack Integration: Search, share, and ask questions from Slack; post notifications for document updates.
  • Customization: Public sharing with custom branding, logos, and domains.
  • Open Source: Self-hostable with a public source code repository.

Outline is designed for teams seeking a centralized, collaborative, and easily searchable knowledge repository. It supports various use cases, including:

  • Internal Documentation: Creating and managing company policies, procedures, and guidelines.
  • Product Specifications: Documenting product features, roadmaps, and technical details.
  • Meeting Notes: Capturing and organizing meeting discussions and action items.
  • Onboarding: Providing new employees with essential information and resources.
  • Support Answers: Building a searchable database of solutions to common customer issues.

Latest News

Changelog

Changelog

8/4/2026

Changelog – Outline – Team knowledge base & wiki ## Toggle headings June 28th, 2026 You can now insert a collapsible toggle section pre-filled with a heading in one step. Open the slash menu (`/`) and choose Big toggle heading, Medium toggle heading, or Small toggle heading to drop in a heading n...

Toggle headings – Changelog – Outline – Team knowledge base & wiki

Toggle headings – Changelog – Outline – Team knowledge base & wiki

8/4/2026

Toggle headings – Changelog – Outline – Team knowledge base & wiki ## Toggle headings June 28th, 2026 You can now insert a collapsible toggle section pre-filled with a heading in one step. Open the slash menu (`/`) and choose Big toggle heading, Medium toggle heading, or Small toggle heading to d...

Desktop app improvements – Changelog – Outline – Team knowledge base & wiki

Desktop app improvements – Changelog – Outline – Team knowledge base & wiki

8/4/2026

Desktop app improvements – Changelog – Outline – Team knowledge base & wiki ## Desktop app improvements June 24th, 2026 Two improvements have landed in the desktop app this week. - Passkey login – you can now sign in to the desktop app using a passkey. The app opens your system browser to comple...

Task list improvements – Changelog – Outline – Team knowledge base & wiki

Task list improvements – Changelog – Outline – Team knowledge base & wiki

8/4/2026

Task list improvements – Changelog – Outline – Team knowledge base & wiki ## Task list improvements June 10th, 2026 We've shipped a round of improvements to task lists and checkboxes in the editor so they're easier to use and more natural to interact with. - Quick conversion – type`[ ]` at the s...

Request access to documents – Changelog – Outline – Team knowledge base & wiki

Request access to documents – Changelog – Outline – Team knowledge base & wiki

8/4/2026

Request access to documents – Changelog – Outline – Team knowledge base & wiki ## Request access to documents June 1st, 2026 Members can now request access to documents they don’t yet have permission to view. When someone follows a link they can’t open, they’ll see a simple “request access” optio...

Alternatives

  • Confluence

    Offers a robust and widely adopted enterprise wiki and team collaboration platform for documentation and knowledge sharing.

  • Notion

    Provides an all-in-one workspace that allows teams to create flexible wikis, databases, and documents for various internal needs.

  • Coda

    Blends documents, spreadsheets, and applications into a single flexible canvas, ideal for building interactive knowledge bases and internal tools.

  • Slab

    A modern knowledge base designed for teams to organize, share, and discover information efficiently with a clean interface.

  • Guru

    Focuses on capturing and delivering verified knowledge directly within workflows, ensuring teams have access to accurate information instantly.

  • GitBook

    A documentation platform primarily used by developers and teams to build, publish, and maintain technical documentation and internal wikis.

  • Slite

    Offers a simple and collaborative knowledge base solution that helps teams centralize information, meeting notes, and documentation with ease.

  • ClickUp

    An all-in-one productivity platform that includes powerful document and wiki features for organizing team knowledge alongside project management.

  • SharePoint

    Microsoft's comprehensive platform for content management and collaboration, widely used by enterprises for internal wikis and documentation portals.

  • Quip

    A collaborative productivity suite from Salesforce that combines documents, spreadsheets, and chat to facilitate real-time team knowledge creation and sharing.

FAQ

User Reviews

4.5/5.0
(19reviews)
Click stars to rate

Pricing

Pricing Model: Subscription

Starter

A cloud-hosted plan for small teams.

$10/month

Team

A cloud-hosted plan for growing teams.

$79/month

Business

A cloud-hosted plan for larger organizations.

$249/month

Enterprise

Custom pricing for cloud-hosted teams larger than 200 users.

Contact for pricing

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