Shadow transforms meetings into actionable results with AI-powered transcription, note-taking, and workflow automation.
Features
- Bot-Free Background Operation — Shadow operates entirely in the background without joining meetings as a visible bot participant. Unlike competitors like Otter.ai or Fireflies, there are no interruptions or awkward bot appearances — Shadow runs quietly and unobtrusively on your Mac.
- Dual Capture: Audio & Screen — Shadow captures both what's said and what's shown. It automatically transcribes all audio while simultaneously taking screenshots of shared content, presentations, and visual materials — providing complete meeting context beyond just words.
- Autopilot Meeting Detection — Shadow automatically detects when meetings start, begins recording discussions, and structures key takeaways without any manual intervention. No need to press start — it intelligently recognizes meeting contexts and activates seamlessly.
- Real-Time Speaker Identification — Advanced speaker detection and labeling technology identifies and tags individual speakers in real time during transcription. Users always know exactly who said what, making follow-ups and accountability clear.
- Post-Meeting AI Skills & Automation — Users can create custom post-meeting AI tasks that Shadow runs automatically. Outputs can be exported to Markdown or connected to other tools via Zapier webhooks, enabling powerful workflow automation from meeting insights.
- Local-First Privacy Architecture — Transcription and data storage happen on-device by default. Shadow never uses meeting data for AI training, and data only leaves the device with explicit user permission — ensuring complete privacy and data sovereignty.
Use Cases
Automated Meeting Follow-Ups for Sales Teams
Sales professionals can end client calls and immediately receive draft follow-up emails, action items, and key discussion points. Shadow eliminates the 15-30 minutes typically spent recapping meetings, allowing reps to move deals forward faster with accurate, context-rich follow-ups. Target Audience: Sales representatives, account executives, and sales managers who conduct multiple client meetings daily and need to maintain momentum in their pipeline.
Searchable Meeting Knowledge Base for Project Managers
Every meeting becomes part of a searchable memory system where decisions, action items, and key insights are stored and retrievable on demand. Project managers can ask Shadow questions about past meetings and get instant answers from what was said and shown. Target Audience: Project managers, program managers, and team leads who need to track decisions across multiple meetings and ensure nothing falls through the cracks.
Cross-Tool Workflow Integration for Operations Teams
Operations professionals can connect Shadow to their existing toolstack via Zapier webhooks, automatically pushing meeting insights into CRMs, project management tools, or documentation systems. Custom post-meeting AI tasks can be configured to extract specific data points and route them where needed. Target Audience: Operations managers, RevOps teams, and workflow automation specialists who need meeting data to flow seamlessly into their business systems.
Privacy-First Meeting Recording for Regulated Industries
Professionals in healthcare, legal, or financial services can leverage Shadow's local-first processing architecture to capture meeting notes while maintaining strict data privacy compliance. All transcription happens on-device, and data never leaves without explicit consent. Target Audience: Healthcare providers, legal professionals, financial advisors, and compliance officers who need meeting documentation but operate under strict data privacy regulations.
Pros
- Truly bot-free experience — Shadow doesn't join meetings as a visible participant, eliminating the awkwardness and interruptions caused by competitor tools like Otter.ai, Fireflies, or Fathom.
- Comprehensive dual-capture technology that records both audio transcription AND screen content, providing complete meeting context that audio-only solutions miss entirely.
- Strong privacy-first architecture with local processing, no data used for AI training, and user-controlled data permissions — addressing growing concerns about AI meeting assistant data practices.
- Autopilot mode eliminates manual setup — Shadow automatically detects meetings and begins capturing without requiring users to remember to start recording.
- Customizable post-meeting AI skills allow users to create tailored automation workflows, with export options to Markdown and Zapier integration for connecting to hundreds of other tools.
Cons
- Currently Mac-only — Shadow runs on macOS, leaving Windows and Linux users without access, which significantly limits the addressable market for cross-platform teams.
- Workflow automation feature is listed as 'Coming' — the Zapier integration and tool connections are not yet fully available, limiting current automation capabilities.
- Requires explicit consent considerations — users must navigate consent laws for recording conversations, which varies by jurisdiction and adds complexity to adoption.
- Limited information on language support — the FAQ mentions language capabilities but doesn't specify which languages are supported, which may concern international or multilingual teams.
