Vibly - Coaching Client Management Software
Vibly is an all-in-one coaching platform designed to streamline every aspect of running a coaching practice. Whether you're just beginning your coaching journey, expanding your practice, or looking for expert guidance, Vibly provides a comprehensive suite of tools to help coaches grow smarter and faster.
What Makes Vibly Special
Vibly positions itself as "a tool coaches love using" - going beyond just software to become a dedicated partner for coaches. The platform consolidates multiple tools (documentation, scheduling, video calls, forms, website, and payments) into one beautifully designed solution, replacing what would typically cost $294/month across separate services.
AI-Powered Features
Vibly embraces AI "the right way" - to support coaches, not replace them. The platform includes:
- AI Note Taking & Session Summaries - Automatically saves time by documenting sessions and generating client summaries
- Resource Recommendations - Tailored suggestions aligned with client goals
- Message Drafting Assistance - Professional communication drafts for clients and prospects
- Coaching Development Insights - Deeper understanding of client progress and coaching skill enhancement
Trust & Compliance
The platform is HIPAA compliant, making it suitable for health and wellness coaches who need to maintain client confidentiality standards. Vibly maintains a dedicated Trust Center for transparency about data security practices.
Trusted By Leading Organizations
Vibly is trusted by notable organizations including Open Source Wellness, Headspace, University of Utah, and the Functional Medicine Coaching Academy.
Target Audience
Coaches at all stages of their career - from those just beginning their coaching practice to established coaches looking to expand, as well as coaching organizations and training institutions seeking comprehensive client management solutions.
Key Features
- Coach Website Builder - Create online profiles in less than a day to showcase expertise
- Customizable Packages - Create private or public packages tailored to client needs
- Session Notes - Document and share notes collaboratively with clients
- AI Note Taking & Session Summaries - Automated documentation and summaries
- Resource Recommendations - AI-powered tailored resource suggestions
- Message Drafting Assistance - Professional communication drafts
- Coaching Development Insights - Client progress tracking and skill development
- Scheduling - Integrated calendar and appointment management
- Video Calls - Built-in video conferencing capability
- Payment Processing - Integrated payment collection
- Forms - Client intake and assessment forms
- HIPAA Compliant - Secure handling of sensitive client information
Use Cases
- Private practice coaches looking to establish online presence
- Coaching businesses seeking to consolidate multiple tools into one platform
- Health and wellness coaches requiring HIPAA-compliant solutions
- New coaches starting their coaching practice
- Established coaches looking to scale their business
- Coaching organizations and training institutions
Pros
- All-in-one platform replaces multiple separate tools
- Significant cost savings compared to using individual tools ($20/month vs $294/month)
- HIPAA compliant for healthcare-related coaching
- AI features save time on administrative tasks
- Quick setup - online profile in less than a day
- Human-centric approach preserves the coaching relationship
- Trusted by reputable organizations like Headspace and University of Utah
- 30-day free trial available
Cons
- May have a learning curve for coaches unfamiliar with digital platforms
- Limited information about offline functionality
- Pricing details beyond starting rate not fully disclosed on homepage
Pricing
Free 30-day trial available. Plans starting at $20/month after trial period. Significantly more affordable than using separate tools for each function (which would cost approximately $294/month combined).
